PDF can support the inclusion of any number of elements, including images, text, multimedia and various interactive objects such as forms. These all contribute to file size, however. Sometimes, it can be important to produce smaller files for easier emailing, uploading or downloading.
Between them, Acrobat and Debenu PDF Aerialist offer a wide range of functionality applicable to reducing file size. The rest of this article will offer some tips for Reducing file size using these tools.
Acrobat
Using the Save As command
During a normal Save, Acrobat appends any changes to a PDF file. These changes are invisible, but still contribute to file size. By contrast, using the Save As command (File > Save As) causes Acrobat to discard this information as it rewrites the PDF in the most efficient possible way. By default, this also enables Fast Web View. This allowing viewers to download each page as they read it rather than waiting for the entire document to download, improving the online viewing experience.
PDF Optimizer
The PDF Optimizer is integrated into the Acrobat Save As command (File > Save As). To access it, activate the Save As command and select “Adobe PDF Files, Optimized”. After that, clicking on the “Settings” button will open the PDF Optimizer interface. Saving as optimized PDF without modifying the settings will optimize your PDF according to its current settings, which may reduce file size. Regardless, it will still efficiently rewrite your PDF and discard appended changes. For more advanced users, modifying PDF Optimizer settings can result in larger space savings. This process can be informed by performing a space audit (see next point).
Audit space usage
PDF Optimizer allows users to evaluate the space used by the various elements included in a given PDF. This allows users to identify which objects occupy the most space. To access this feature, click on the “Audit space usage…” button in the top-right of the PDF Optimizer window. This video outlines how to find the button in Acrobat. This will produce a report that lists the amounts of space used by each type of content. This information can then be used to guide the strategies chosen to reduce file size.
Debenu PDF Aerialist
Links and Bookmarks
Aerialist can be used to audit links and bookmarks (Tools > Debenu PDF Aerialist 11 > Links > Audit Links), or to selectively delete all or only only dead links (Tools > Debenu PDF Aerialist 11 > Links > Delete Links) and bookmarks (Tools > Debenu PDF Aerialist 11 > Bookmarks > Delete Bookmarks).
Splitting PDFs
Perhaps more importantly, Aerialist can be used to intelligently split larger documents into separate PDF files that preserve fully-functional navigational elements between the newly separated documents (Tools > Debenu PDF Aerialist 11 > Content Assembly > Split).
Acrobat’s Action Wizard
If one seeks to optimize multiple documents from the same source, these steps (those in both Acrobat and Aerialist) can be configured in advance and run on large batches of files via Acrobat’s Action Wizard (Tools > Action Wizard).
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